Built for the way you do business.
From paperwork to paid.
Create professional estimates, invoices, contracts, and more. Get approvals, collect payments, and keep your business moving—all in one simple, affordable platform.
14-day free trial · No credit card required · No complicated setup
See it for
Preview: Rivera Web Studio sends Jordan Lee a $2,500.00 estimate for website redesign, which is approved and signed on a phone, and the $1,250.00 deposit is paid online.
One platform
All your paperwork, in one place.
Everything you send customers and suppliers, built from the same customer and price details.
Estimates
Professional estimates and quotes your customer approves online, with an optional deposit on paid plans.
Invoices
Invoices with automatic reminders and receipts, plus recurring invoices on paid plans.
Contracts
Agreements with your scope, terms and job photos, signed from any phone and locked once signed.
- Business plan
Purchase orders
Order supplies from an estimate; your supplier confirms online.
Approvals & e-signatures
Customers confirm who they are and sign on screen. The name and time are recorded.
- Paid plans and trial
Payments
Card, Apple Pay, Google Pay or bank payments through Stripe, recorded on the invoice automatically.
Your customers never need an account or an app.
How it works
One customer. From estimate to paid.
See how PaperPaid connects every step of your customer workflow.
Estimate
Create a professional estimate with your items, prices and a deposit schedule.
PaperPaid handles automatically
- Totals and tax calculated
- Your logo and colors on the document
- A 50% deposit and the final balance laid out
Who it's for
Made for businesses like yours.
Freelancers, consultants, agencies and contractors all send the same kinds of paperwork. PaperPaid fits the way each of them works.
Freelancer
Quotes for projects, then invoices paid online
- Estimates that become invoices in one click
- Card and bank payments online
- Recurring invoices for retainers (paid plans)
Consultant
Signed agreements, then billing by the hour or stage
- Agreements signed online, locked once signed
- A deposit before the work starts (paid plans)
- Recurring invoices for monthly retainers (paid plans)
Creative agency
Approved proposals with a deposit to get started
- Proposals approved and signed from a phone
- The deposit invoice sent the moment they approve (paid plans)
- Your logo, colors and templates on every document
Contractor
Estimates, deposits, materials and the final bill
- Estimates with deposit and payment schedules
- Purchase orders to suppliers (Business plan)
- A final invoice with the deposit already subtracted
Documents
Documents that make your business look professional.
Your estimates, contracts, and invoices should look as professional as the work you do.
Document
Template
Brand color
- Your logo and colors
- 11 professional templates
- Professional PDFs
- Electronic signatures
- Your terms and conditions
- English and Spanish
Connected, not copy-pasted
Enter it once. PaperPaid keeps things moving.
Every document for a customer starts from the one before it, so names, addresses and prices are never typed twice.
- Reusable customer information
- Connected project details
- Document status tracking
- Deposit schedules
- Online payments recorded automatically
- Organized customer records
English & Español
You speak English. Your customer speaks Spanish. PaperPaid handles both.
Create and manage documents in English or Spanish, and let customers review information in their preferred language.
- Pick English or Spanish for each estimate, contract and invoice
- The email, the signing page and the PDF all follow that choice
- Your team can use PaperPaid in English or Spanish too
Rivera Web Studio vía PaperPaid
Rivera Web Studio le envió el presupuesto EST-1003 — $2,500.00
Rivera Web Studio
(415) 555-0132 · alex@riverawebstudio.com
Presupuesto
EST-1003
Rediseño del sitio web
- Bocetos de diseño (3 páginas)1 × $900.00$900.00
- Desarrollo de páginas5 × $280.00$1,400.00
- Lanzamiento y capacitación1 × $200.00$200.00
Calendario de pagos
Anticipo (50%): al aprobar$1,250.00
Saldo final: al terminar$1,250.00
Nombre legal completo
Jordan Lee
Firma
Jordan Lee
Pricing
Simple plans that grow with your business.
Try Team features free for 14 days. No credit card required.
Free
For trying PaperPaid or sending a few documents a month.
$0
No time limit
3 documents sent a month, free.
1 user
- Estimates, contracts and invoices
- E-signatures and online approvals
- Automatic payment reminders and receipts
- Branded templates, PDFs and emails
- English and Spanish documents
- Not included: Deposits and payment schedules
- Not included: Recurring invoices
- Not included: Online card and bank payments
Starter
For independent professionals and solo business owners.
$14.99/month
Founding price $9.99/month for early customers
Everything you need to run your business on your own.
1 user
- Unlimited estimates, contracts and invoices
- E-signatures and online approvals
- Automatic payment reminders and receipts
- Deposits and payment schedules
- Recurring invoices
Team
For growing businesses working together.
$29.99/month
Founding price $19.99/month for early customers
Starter, plus your whole team in one account.
3 users included · up to 5 (+$8/user)
- Everything in Starter
- Invite your team
- Owner, admin and member roles
- A different style for each document type
Business
For established businesses managing larger teams and supplier workflows.
$49.99/month
Founding price $34.99/month for early customers
Team, plus purchase orders to your suppliers.
10 users included · up to 20 (+$6/user)
- Everything in Team
- Purchase orders to suppliers
- Suppliers confirm orders online
- Priority support
How the free plan, trial and paid plans work
114-day free trial
Every new account starts here, with Team features: unlimited sending, deposits, online payments and up to 5 users. No credit card.
2Free plan
If you haven't chosen a plan when the trial ends, you move to the free plan: 3 documents sent a month and 1 user, for as long as you like. Your documents and customers stay.
3Paid plans
Choose Starter, Team or Business anytime for unlimited sending and the features above. Billed monthly; change plans or cancel in Settings.
“Documents sent” counts each estimate, contract and invoice the first time it is sent. Re-sending one, reminders and receipts don't count.
Online payment fees
Online payments go through your own Stripe account. Stripe charges its processing fees (its standard US pricing is 2.9% + 30¢ per card payment, and 0.8%, at most $5, per bank payment), and PaperPaid adds 0.5% per payment, never more than $25.
You can pass a card fee of up to 3% on to your customers. Payments you record yourself (cash, check, Zelle and others) have no fees.
Compare all plan features
| Feature | Free | Starter | Team | Business |
|---|---|---|---|---|
| Users | 1 | 1 | 3 (up to 5) | 10 (up to 20) |
| Unlimited estimates, contracts and invoices | 3 a month | |||
| E-signatures and online approvals | ||||
| Automatic payment reminders and receipts | ||||
| Deposits and payment schedules | ||||
| Recurring invoices | ||||
| Online card and bank payments | ||||
| Branded templates, PDFs and emails | ||||
| English and Spanish documents | ||||
| A different style for each document type | ||||
| Purchase orders to suppliers | ||||
| Priority support |
Why businesses trust PaperPaid
Built to be trusted with your customers.
Payments through Stripe
Customers enter card and bank details on Stripe's secure checkout. PaperPaid never sees or stores card numbers.
Signed means final
Signed contracts and approved estimates are locked, with the signer's name and the time recorded.
Two-step sign-in
Protect your account with a code from an authenticator app, on every plan.
Your records, your files
Download your invoices, payments and customers as a spreadsheet anytime.
No lock-in
Change plans or cancel anytime in Settings. The free plan stays available.
Need help? Ask us.
Questions before or after you sign up? Email support@paperpaid.com.
Questions
Good questions, straight answers.
What business owners ask before they switch.
Do my customers need a PaperPaid account?
No. Your customer gets an email with a secure link. They can review, approve, sign and pay in their browser without creating an account or downloading an app.
Can customers approve and sign documents from their phones?
Yes. Estimates and contracts open on any phone. Your customer confirms who they are, signs on the screen and approves. PaperPaid records the signature and the time, and emails you right away.
Can I request a deposit before starting work?
Yes. Add a deposit (a percentage or an amount) to an estimate and PaperPaid creates and emails the deposit invoice the moment your customer approves. You can also request a deposit on an estimate that's already approved, or send a deposit invoice on its own. Deposits are included in all paid plans.
Can customers pay by card or bank transfer?
Yes, once you connect your Stripe account in Settings → Payments. Customers can pay by card (including Apple Pay and Google Pay where available) or straight from their US bank account, and the payment is recorded on the invoice automatically. Stripe's processing fees apply, plus a 0.5% PaperPaid fee (never more than $25 per payment). You can also show Zelle, Venmo, Cash App, check and other payment instructions on your invoices.
Can I download and send PDF documents?
Yes. Estimates, contracts, invoices and receipts are emailed with a PDF copy, and your customer can also print or save them from their link.
Can I use PaperPaid in English and Spanish?
Yes. Choose English or Spanish for each estimate, contract and invoice, and your customer's email, signing page and PDF follow that choice. You and your team can also use the app itself in English or Spanish.
What happens after my free trial?
Your 14-day trial includes Team features and doesn't need a credit card. When it ends, choose a plan to keep everything unlocked, or stay on the free plan, which lets you send 3 documents a month.
Can I change plans later?
Yes. You can switch plans or cancel anytime from Settings → Subscription.
Less time on paperwork. More time for your business.
From the first estimate to the final payment, keep your business moving with PaperPaid.
14-day free trial · No credit card required